Convert Currency in Number to Words (Indian Rupees) - MS Excel

Submitted by Karthikeyan on Sat, 17/05/2014 - 19:57

Cheques, invoices, bills, receipts are needs to have the currency format both in Numerical and words. The below script can be used in Microsoft Excel / Word / Access or any VBA program supported applications to convert the currency in number format to words (English). 

The below script adds 'and' joining word if it has paise (decimal part), otherwise if you want to have 'and' before 10s or 100s please check the following link for the version 2 of this script

Convert Currency in Number to Words (Indian Rupees) - Version 2


Function ConvertCurrencyToEnglish(ByVal MyNumber)
' Edited by Karthikeyan [email protected]
  Dim Temp
         Dim Rupees, Paise
         Dim DecimalPlace, Count
 
         ReDim Place(9) As String
         Place(2) = " Thousand "
         Place(3) = " lakh "
         Place(4) = " Crore "
 
 
         ' Convert MyNumber to a string, trimming extra spaces.
         MyNumber = Trim(Str(MyNumber))
 
         ' Find decimal place.
         DecimalPlace = InStr(MyNumber, ".")
 
         ' If we find decimal place...
         If DecimalPlace > 0 Then
            ' Convert Paise
            Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)
            ' Hi! Note the above line Mid function it gives right portion
            ' after the decimal point
            'if only . and no numbers such as 789. accures, mid returns nothing
            ' to avoid error we added 00
            ' Left function gives only left portion of the string with specified places here 2
 
 
            Paise = ConvertTens(Temp)
 
 
            ' Strip off paise from remainder to convert.
            MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
         End If
 
         Count = 1
        If MyNumber <> "" Then
 
            ' Convert last 3 digits of MyNumber to Indian Rupees.
            Temp = ConvertHundreds(Right(MyNumber, 3))
 
            If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
 
            If Len(MyNumber) > 3 Then
               ' Remove last 3 converted digits from MyNumber.
               MyNumber = Left(MyNumber, Len(MyNumber) - 3)
            Else
               MyNumber = ""
            End If
 
        End If
 
            ' convert last two digits to of mynumber
            Count = 2
 
            Do While MyNumber <> ""
            Temp = ConvertTens(Right("0" & MyNumber, 2))
 
            If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
            If Len(MyNumber) > 2 Then
               ' Remove last 2 converted digits from MyNumber.
               MyNumber = Left(MyNumber, Len(MyNumber) - 2)
 
            Else
               MyNumber = ""
            End If
            Count = Count + 1
 
            Loop
 
 
 
 
         ' Clean up rupees.
         Select Case Rupees
            Case ""
               Rupees = ""
            Case "One"
               Rupees = "Rupee One"
            Case Else
               Rupees = "Rupees " & Rupees
         End Select
 
         ' Clean up paise.
         Select Case Paise
            Case ""
               Paise = ""
            Case "One"
               Paise = "One Paise"
            Case Else
               Paise = Paise & " Paise"
         End Select
         
         If Rupees = "" Then
         ConvertCurrencyToEnglish = Paise & " Only"
         ElseIf Paise = "" Then
         ConvertCurrencyToEnglish = Rupees & " Only"
         Else
         ConvertCurrencyToEnglish = Rupees & " and " & Paise & " Only"
         End If
         
End Function
 
 
Private Function ConvertDigit(ByVal MyDigit)
        Select Case Val(MyDigit)
            Case 1: ConvertDigit = "One"
            Case 2: ConvertDigit = "Two"
            Case 3: ConvertDigit = "Three"
            Case 4: ConvertDigit = "Four"
            Case 5: ConvertDigit = "Five"
            Case 6: ConvertDigit = "Six"
            Case 7: ConvertDigit = "Seven"
            Case 8: ConvertDigit = "Eight"
            Case 9: ConvertDigit = "Nine"
            Case Else: ConvertDigit = ""
         End Select
 
End Function
 
Private Function ConvertHundreds(ByVal MyNumber)
    Dim Result As String
 
         ' Exit if there is nothing to convert.
         If Val(MyNumber) = 0 Then Exit Function
 
         ' Append leading zeros to number.
         MyNumber = Right("000" & MyNumber, 3)
 
         ' Do we have a hundreds place digit to convert?
         If Left(MyNumber, 1) <> "0" Then
            Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred "
         End If
 
         ' Do we have a tens place digit to convert?
         If Mid(MyNumber, 2, 1) <> "0" Then
            Result = Result & ConvertTens(Mid(MyNumber, 2))
         Else
            ' If not, then convert the ones place digit.
            Result = Result & ConvertDigit(Mid(MyNumber, 3))
         End If
 
         ConvertHundreds = Trim(Result)
End Function
 
 
Private Function ConvertTens(ByVal MyTens)
          Dim Result As String
 
         ' Is value between 10 and 19?
         If Val(Left(MyTens, 1)) = 1 Then
            Select Case Val(MyTens)
               Case 10: Result = "Ten"
               Case 11: Result = "Eleven"
               Case 12: Result = "Twelve"
               Case 13: Result = "Thirteen"
               Case 14: Result = "Fourteen"
               Case 15: Result = "Fifteen"
               Case 16: Result = "Sixteen"
               Case 17: Result = "Seventeen"
               Case 18: Result = "Eighteen"
               Case 19: Result = "Nineteen"
               Case Else
            End Select
         Else
            ' .. otherwise it's between 20 and 99.
            Select Case Val(Left(MyTens, 1))
               Case 2: Result = "Twenty "
               Case 3: Result = "Thirty "
               Case 4: Result = "Forty "
               Case 5: Result = "Fifty "
               Case 6: Result = "Sixty "
               Case 7: Result = "Seventy "
               Case 8: Result = "Eighty "
               Case 9: Result = "Ninety "
               Case Else
            End Select
 
            ' Convert ones place digit.
            Result = Result & ConvertDigit(Right(MyTens, 1))
         End If
 
         ConvertTens = Result
End Function


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How to use this code?

 

  • Click on Developer Tab in MS office (Word / Excel / Access). If Developer Tab not appears, click here to know the way to enable this. 
  • Click Visual Basic, then VBA application development window will open
  • Now right click in Project pane, insert -> Module

Inserting VBA module in MS Office

  • Now paste the above code and save it as Macro Enabled document. (For excel save with extension .xlsm)
  • Now you can use the formula '=ConvertCurrencyToEnglish()'

Currency in Number to Worlds - Excel

 

 

MS Access & MS Word Implementations

Online converter

 

Update 02-03-2017 : Code updated to show 'Rupee/Rupees' as prefix and 'Only' as suffix.

 

How to use video :

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