Convert Currency in Number to Words - MS Access

Submitted by Karthikeyan on

We may require currency in both number & words in MS Access Reports. Here I am giving a easiest way to implement this. This artice is extension of my previous blog post Convert Currency in Number to Words (Indian Rupees)

Note : Screenshots may differ for your Access Version, If you have any queries, comment below. 

1. Go to Database Tools Tab in MS Access, click on Visual Basic 

2. Right click on Modules, select Insert -> Module

3. Copy and paste the VBA code given below. 

 


Function ConvertCurrencyToEnglish(ByVal MyNumber)
' Edited by Karthikeyan [email protected]
  Dim Temp
         Dim Rupees, Paise
         Dim DecimalPlace, Count
 
         ReDim Place(9) As String
         Place(2) = " Thousand "
         Place(3) = " lakh "
         Place(4) = " Crore "
 
 
         ' Convert MyNumber to a string, trimming extra spaces.
         MyNumber = Trim(Str(MyNumber))
 
         ' Find decimal place.
         DecimalPlace = InStr(MyNumber, ".")
 
         ' If we find decimal place...
         If DecimalPlace > 0 Then
            ' Convert Paise
            Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)
            ' Hi! Note the above line Mid function it gives right portion
            ' after the decimal point
            'if only . and no numbers such as 789. accures, mid returns nothing
            ' to avoid error we added 00
            ' Left function gives only left portion of the string with specified places here 2
 
 
            Paise = ConvertTens(Temp)
 
 
            ' Strip off paise from remainder to convert.
            MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
         End If
 
         Count = 1
        If MyNumber <> "" Then
 
            ' Convert last 3 digits of MyNumber to Indian Rupees.
            Temp = ConvertHundreds(Right(MyNumber, 3))
 
            If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
 
            If Len(MyNumber) > 3 Then
               ' Remove last 3 converted digits from MyNumber.
               MyNumber = Left(MyNumber, Len(MyNumber) - 3)
            Else
               MyNumber = ""
            End If
 
        End If
 
            ' convert last two digits to of mynumber
            Count = 2
 
            Do While MyNumber <> ""
            Temp = ConvertTens(Right("0" & MyNumber, 2))
 
            If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
            If Len(MyNumber) > 2 Then
               ' Remove last 2 converted digits from MyNumber.
               MyNumber = Left(MyNumber, Len(MyNumber) - 2)
 
            Else
               MyNumber = ""
            End If
            Count = Count + 1
 
            Loop
 
 
 
 
         ' Clean up rupees.
        Select Case Rupees
            Case ""
               Rupees = ""
            Case "One"
               Rupees = "Rupee One"
            Case Else
               Rupees = "Rupees " & Rupees
         End Select
 
         ' Clean up paise.
         Select Case Paise
            Case ""
               Paise = ""
            Case "One"
               Paise = "One Paise"
            Case Else
               Paise = Paise & " Paise"
         End Select
         
         If Rupees = "" Then
         ConvertCurrencyToEnglish = Paise & " Only"
         ElseIf Paise = "" Then
         ConvertCurrencyToEnglish = Rupees & " Only"
         Else
         ConvertCurrencyToEnglish = Rupees & " and " & Paise & " Only"
         End If
         
End Function
 
 
Private Function ConvertDigit(ByVal MyDigit)
        Select Case Val(MyDigit)
            Case 1: ConvertDigit = "One"
            Case 2: ConvertDigit = "Two"
            Case 3: ConvertDigit = "Three"
            Case 4: ConvertDigit = "Four"
            Case 5: ConvertDigit = "Five"
            Case 6: ConvertDigit = "Six"
            Case 7: ConvertDigit = "Seven"
            Case 8: ConvertDigit = "Eight"
            Case 9: ConvertDigit = "Nine"
            Case Else: ConvertDigit = ""
         End Select
 
End Function
 
Private Function ConvertHundreds(ByVal MyNumber)
    Dim Result As String
 
         ' Exit if there is nothing to convert.
         If Val(MyNumber) = 0 Then Exit Function
 
         ' Append leading zeros to number.
         MyNumber = Right("000" & MyNumber, 3)
 
         ' Do we have a hundreds place digit to convert?
         If Left(MyNumber, 1) <> "0" Then
            Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred "
         End If
 
         ' Do we have a tens place digit to convert?
         If Mid(MyNumber, 2, 1) <> "0" Then
            Result = Result & ConvertTens(Mid(MyNumber, 2))
         Else
            ' If not, then convert the ones place digit.
            Result = Result & ConvertDigit(Mid(MyNumber, 3))
         End If
 
         ConvertHundreds = Trim(Result)
End Function
 
 
Private Function ConvertTens(ByVal MyTens)
          Dim Result As String
 
         ' Is value between 10 and 19?
         If Val(Left(MyTens, 1)) = 1 Then
            Select Case Val(MyTens)
               Case 10: Result = "Ten"
               Case 11: Result = "Eleven"
               Case 12: Result = "Twelve"
               Case 13: Result = "Thirteen"
               Case 14: Result = "Fourteen"
               Case 15: Result = "Fifteen"
               Case 16: Result = "Sixteen"
               Case 17: Result = "Seventeen"
               Case 18: Result = "Eighteen"
               Case 19: Result = "Nineteen"
               Case Else
            End Select
         Else
            ' .. otherwise it's between 20 and 99.
            Select Case Val(Left(MyTens, 1))
               Case 2: Result = "Twenty "
               Case 3: Result = "Thirty "
               Case 4: Result = "Forty "
               Case 5: Result = "Fifty "
               Case 6: Result = "Sixty "
               Case 7: Result = "Seventy "
               Case 8: Result = "Eighty "
               Case 9: Result = "Ninety "
               Case Else
            End Select
 
            ' Convert ones place digit.
            Result = Result & ConvertDigit(Right(MyTens, 1))
         End If
 
         ConvertTens = Result
End Function

Download Number to Rupees VBA Code

4. Save and Close the Visual Application Window.

5. Create a table, and report of your choice.

6. Add a Text a field in report where you want to convert the number to words, set Control Source propery to the currency conversion formula.

For example in my report sum of amount field need to be converted to words. 

I have added a text field named AmtInWords and set the control source property value to the following formula.

=ConvertCurrencyToEnglish(Sum([Amount]))

MS Access reports

 

Download Sample Access Database 

 

Video Demo

Update 02/03/2017 : 'Rupee/ Rupees' word added as prefix, 'Only' word added as suffix.

Category

Comments

Isyaku Bala

Jan 29, 2021 - 17:50

Sorry for the previous post, Kindly assist on how i can format the Code in Rupees for the convert of number to word in access to a local currency

Karthikeyan

Jan 02, 2021 - 05:57

In reply to by Mr.Raju

Set the initial value of the field to zero.

Md Sajal Sikder

Jun 08, 2020 - 15:53

In reply to by admin

thank you

Md Sajal Sikder

Jun 08, 2020 - 13:39

how to rupees transfer before inwards after only. please help me sir

Divya

Apr 30, 2020 - 21:37

In reply to by sridharan

This is working on Excel 2010 also in Office 365

sridharan

Jul 29, 2018 - 18:49

plz share code and guide me how to use

sridharan

Jul 29, 2018 - 18:48

it is not working in my excel 2010

Karthikeyan

Jun 08, 2018 - 14:55

In reply to by Ramanand bairwa

Is number displaying correctly without using currencyconverter?

Ramanand bairwa

Jun 08, 2018 - 10:53

I pasted vb code as from Download Sample access database, but in Access Text Box numbers are not converting in words and displays : #Name?, I wrote in text box of Access : ConvertCurrencyToEnglish(Int([BP]/2+0.05)). Please suggest me. What went wrong with this work?

firoz khan

Dec 14, 2017 - 11:06

Sir,
I have copy your vba code but I have seen #Name ware I have set Formula

SARAVANAN VENNILA

Nov 26, 2017 - 07:48

TANK

Rajagopal P

Oct 12, 2017 - 13:45

Thank you

Karthikeyan

Sep 08, 2017 - 18:10

In reply to by Manoj

Please, Post screenshot or attach the file.

Manoj

Sep 07, 2017 - 15:29

IT is showing #Name?

Syed Md. Tousif

Apr 21, 2017 - 21:11

In reply to by Karthikeyan

Got it.......i find my goal....thanx karthikeyan

Karthikeyan

Apr 21, 2017 - 21:05

In reply to by Syed Md. Tousif

Try copying the module1 from the sample access file and paste it into your access file.

Syed Md. Tousif

Apr 21, 2017 - 20:57

In reply to by Karthikeyan

It worked only for your attached file,....in my file it not worked....
IT is showing #Name?

Syed Md. Tousif

Apr 21, 2017 - 20:40

In reply to by Karthikeyan

Your attached file also saying #Error

Karthikeyan

Apr 14, 2017 - 20:19

In reply to by zeema

There may be an issue with the code you saved in module.
Please check again.
If not working, attach the file with sample data.

zeema

Apr 13, 2017 - 12:22

i have copied the code
and saved
added a textbox in report
and set the control source property value to the following formula.

=ConvertCurrencyToEnglish(Sum([amount]))
mine field name is amount so i have given amount in formula

but i m getting #Error when i execute

can you help me please

WhiteLotus1

Mar 04, 2017 - 16:37

In reply to by admin

Thank you Sir.
It now shows 'Rupees' before the number conversion .....

admin

Mar 02, 2017 - 18:59

In reply to by WhiteLotus1

Hi,
The issue is fixed on the recent version. Re-download from the above links.
Thanks.

WhiteLotus1

Feb 22, 2017 - 13:19

In reply to by Karthikeyan

Thank you. I changed Expression, now it shows two Rupees :)

Output
Rupees Hundred Rupees Only

another problem is that i have to convert number to words for both INR AND USD.

Karthikeyan

Feb 22, 2017 - 13:15

In reply to by WhiteLotus1

Yes, place Rupees before the expression. ="Rupees " &ConvertCurrencyToEnglish([MyTextBoxName])) & " Only"

WhiteLotus1

Feb 22, 2017 - 13:06

Thank you for sharing code.
Is it possible to write Rupees *Before* the currency is converted into words
e.g. Rupees Hundred Only
Currently it shows Hundred Rupees Only

I have added " Only" to the expression builder
i.e. =ConvertCurrencyToEnglish([MyTextBoxName])) & " Only"

The reason for this request is that after money roundoff act, In Invoice or PO grandtotal, amount is always round off. hence conversion of paisa to words is not needed.

Thank you.