Convert Currency in Number to Words - MS Access

Submitted by Karthikeyan on Sat, 23/04/2016 - 15:31

We may require currency in both number & words in MS Access Reports. Here I am giving a easiest way to implement this. This artice is extension of my previous blog post Convert Currency in Number to Words (Indian Rupees)

Note : Screenshots may differ for your Access Version, If you have any queries, comment below. 

1. Go to Database Tools Tab in MS Access, click on Visual Basic 

2. Right click on Modules, select Insert -> Module

3. Copy and paste the VBA code given below. 

 


Function ConvertCurrencyToEnglish(ByVal MyNumber)
' Edited by Karthikeyan [email protected]
  Dim Temp
         Dim Rupees, Paise
         Dim DecimalPlace, Count
 
         ReDim Place(9) As String
         Place(2) = " Thousand "
         Place(3) = " lakh "
         Place(4) = " Crore "
 
 
         ' Convert MyNumber to a string, trimming extra spaces.
         MyNumber = Trim(Str(MyNumber))
 
         ' Find decimal place.
         DecimalPlace = InStr(MyNumber, ".")
 
         ' If we find decimal place...
         If DecimalPlace > 0 Then
            ' Convert Paise
            Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)
            ' Hi! Note the above line Mid function it gives right portion
            ' after the decimal point
            'if only . and no numbers such as 789. accures, mid returns nothing
            ' to avoid error we added 00
            ' Left function gives only left portion of the string with specified places here 2
 
 
            Paise = ConvertTens(Temp)
 
 
            ' Strip off paise from remainder to convert.
            MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
         End If
 
         Count = 1
        If MyNumber <> "" Then
 
            ' Convert last 3 digits of MyNumber to Indian Rupees.
            Temp = ConvertHundreds(Right(MyNumber, 3))
 
            If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
 
            If Len(MyNumber) > 3 Then
               ' Remove last 3 converted digits from MyNumber.
               MyNumber = Left(MyNumber, Len(MyNumber) - 3)
            Else
               MyNumber = ""
            End If
 
        End If
 
            ' convert last two digits to of mynumber
            Count = 2
 
            Do While MyNumber <> ""
            Temp = ConvertTens(Right("0" & MyNumber, 2))
 
            If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
            If Len(MyNumber) > 2 Then
               ' Remove last 2 converted digits from MyNumber.
               MyNumber = Left(MyNumber, Len(MyNumber) - 2)
 
            Else
               MyNumber = ""
            End If
            Count = Count + 1
 
            Loop
 
 
 
 
         ' Clean up rupees.
        Select Case Rupees
            Case ""
               Rupees = ""
            Case "One"
               Rupees = "Rupee One"
            Case Else
               Rupees = "Rupees " & Rupees
         End Select
 
         ' Clean up paise.
         Select Case Paise
            Case ""
               Paise = ""
            Case "One"
               Paise = "One Paise"
            Case Else
               Paise = Paise & " Paise"
         End Select
         
         If Rupees = "" Then
         ConvertCurrencyToEnglish = Paise & " Only"
         ElseIf Paise = "" Then
         ConvertCurrencyToEnglish = Rupees & " Only"
         Else
         ConvertCurrencyToEnglish = Rupees & " and " & Paise & " Only"
         End If
         
End Function
 
 
Private Function ConvertDigit(ByVal MyDigit)
        Select Case Val(MyDigit)
            Case 1: ConvertDigit = "One"
            Case 2: ConvertDigit = "Two"
            Case 3: ConvertDigit = "Three"
            Case 4: ConvertDigit = "Four"
            Case 5: ConvertDigit = "Five"
            Case 6: ConvertDigit = "Six"
            Case 7: ConvertDigit = "Seven"
            Case 8: ConvertDigit = "Eight"
            Case 9: ConvertDigit = "Nine"
            Case Else: ConvertDigit = ""
         End Select
 
End Function
 
Private Function ConvertHundreds(ByVal MyNumber)
    Dim Result As String
 
         ' Exit if there is nothing to convert.
         If Val(MyNumber) = 0 Then Exit Function
 
         ' Append leading zeros to number.
         MyNumber = Right("000" & MyNumber, 3)
 
         ' Do we have a hundreds place digit to convert?
         If Left(MyNumber, 1) <> "0" Then
            Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred "
         End If
 
         ' Do we have a tens place digit to convert?
         If Mid(MyNumber, 2, 1) <> "0" Then
            Result = Result & ConvertTens(Mid(MyNumber, 2))
         Else
            ' If not, then convert the ones place digit.
            Result = Result & ConvertDigit(Mid(MyNumber, 3))
         End If
 
         ConvertHundreds = Trim(Result)
End Function
 
 
Private Function ConvertTens(ByVal MyTens)
          Dim Result As String
 
         ' Is value between 10 and 19?
         If Val(Left(MyTens, 1)) = 1 Then
            Select Case Val(MyTens)
               Case 10: Result = "Ten"
               Case 11: Result = "Eleven"
               Case 12: Result = "Twelve"
               Case 13: Result = "Thirteen"
               Case 14: Result = "Fourteen"
               Case 15: Result = "Fifteen"
               Case 16: Result = "Sixteen"
               Case 17: Result = "Seventeen"
               Case 18: Result = "Eighteen"
               Case 19: Result = "Nineteen"
               Case Else
            End Select
         Else
            ' .. otherwise it's between 20 and 99.
            Select Case Val(Left(MyTens, 1))
               Case 2: Result = "Twenty "
               Case 3: Result = "Thirty "
               Case 4: Result = "Forty "
               Case 5: Result = "Fifty "
               Case 6: Result = "Sixty "
               Case 7: Result = "Seventy "
               Case 8: Result = "Eighty "
               Case 9: Result = "Ninety "
               Case Else
            End Select
 
            ' Convert ones place digit.
            Result = Result & ConvertDigit(Right(MyTens, 1))
         End If
 
         ConvertTens = Result
End Function

Download Number to Rupees VBA Code

4. Save and Close the Visual Application Window.

5. Create a table, and report of your choice.

6. Add a Text a field in report where you want to convert the number to words, set Control Source propery to the currency conversion formula.

For example in my report sum of amount field need to be converted to words. 

I have added a text field named AmtInWords and set the control source property value to the following formula.

=ConvertCurrencyToEnglish(Sum([Amount]))

MS Access reports

 

Download Sample Access Database 

 

Video Demo

Update 02/03/2017 : 'Rupee/ Rupees' word added as prefix, 'Only' word added as suffix.

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