We may require currency in both number & words in MS Access Reports. Here I am giving a easiest way to implement this. This artice is extension of my previous blog post Convert Currency in Number to Words (Indian Rupees).
Note : Screenshots may differ for your Access Version, If you have any queries, comment below.
1. Go to Database Tools Tab in MS Access, click on Visual Basic
2. Right click on Modules, select Insert -> Module
3. Copy and paste the VBA code given below.
Function ConvertCurrencyToEnglish(ByVal MyNumber) ' Edited by Karthikeyan [email protected] Dim Temp Dim Rupees, Paise Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " lakh " Place(4) = " Crore " ' Convert MyNumber to a string, trimming extra spaces. MyNumber = Trim(Str(MyNumber)) ' Find decimal place. DecimalPlace = InStr(MyNumber, ".") ' If we find decimal place... If DecimalPlace > 0 Then ' Convert Paise Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2) ' Hi! Note the above line Mid function it gives right portion ' after the decimal point 'if only . and no numbers such as 789. accures, mid returns nothing ' to avoid error we added 00 ' Left function gives only left portion of the string with specified places here 2 Paise = ConvertTens(Temp) ' Strip off paise from remainder to convert. MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If Count = 1 If MyNumber <> "" Then ' Convert last 3 digits of MyNumber to Indian Rupees. Temp = ConvertHundreds(Right(MyNumber, 3)) If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees If Len(MyNumber) > 3 Then ' Remove last 3 converted digits from MyNumber. MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If End If ' convert last two digits to of mynumber Count = 2 Do While MyNumber <> "" Temp = ConvertTens(Right("0" & MyNumber, 2)) If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees If Len(MyNumber) > 2 Then ' Remove last 2 converted digits from MyNumber. MyNumber = Left(MyNumber, Len(MyNumber) - 2) Else MyNumber = "" End If Count = Count + 1 Loop ' Clean up rupees. Select Case Rupees Case "" Rupees = "" Case "One" Rupees = "Rupee One" Case Else Rupees = "Rupees " & Rupees End Select ' Clean up paise. Select Case Paise Case "" Paise = "" Case "One" Paise = "One Paise" Case Else Paise = Paise & " Paise" End Select If Rupees = "" Then ConvertCurrencyToEnglish = Paise & " Only" ElseIf Paise = "" Then ConvertCurrencyToEnglish = Rupees & " Only" Else ConvertCurrencyToEnglish = Rupees & " and " & Paise & " Only" End If End Function Private Function ConvertDigit(ByVal MyDigit) Select Case Val(MyDigit) Case 1: ConvertDigit = "One" Case 2: ConvertDigit = "Two" Case 3: ConvertDigit = "Three" Case 4: ConvertDigit = "Four" Case 5: ConvertDigit = "Five" Case 6: ConvertDigit = "Six" Case 7: ConvertDigit = "Seven" Case 8: ConvertDigit = "Eight" Case 9: ConvertDigit = "Nine" Case Else: ConvertDigit = "" End Select End Function Private Function ConvertHundreds(ByVal MyNumber) Dim Result As String ' Exit if there is nothing to convert. If Val(MyNumber) = 0 Then Exit Function ' Append leading zeros to number. MyNumber = Right("000" & MyNumber, 3) ' Do we have a hundreds place digit to convert? If Left(MyNumber, 1) <> "0" Then Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred " End If ' Do we have a tens place digit to convert? If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & ConvertTens(Mid(MyNumber, 2)) Else ' If not, then convert the ones place digit. Result = Result & ConvertDigit(Mid(MyNumber, 3)) End If ConvertHundreds = Trim(Result) End Function Private Function ConvertTens(ByVal MyTens) Dim Result As String ' Is value between 10 and 19? If Val(Left(MyTens, 1)) = 1 Then Select Case Val(MyTens) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' .. otherwise it's between 20 and 99. Select Case Val(Left(MyTens, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select ' Convert ones place digit. Result = Result & ConvertDigit(Right(MyTens, 1)) End If ConvertTens = Result End Function
Download Number to Rupees VBA Code
4. Save and Close the Visual Application Window.
5. Create a table, and report of your choice.
6. Add a Text a field in report where you want to convert the number to words, set Control Source propery to the currency conversion formula.
For example in my report sum of amount field need to be converted to words.
I have added a text field named AmtInWords and set the control source property value to the following formula.
Download Sample Access Database
Update 02/03/2017 : 'Rupee/ Rupees' word added as prefix, 'Only' word added as suffix.
https://uploads.disquscdn.c... in case of a new form where the initial value of the filed is null, I am getting the error(screenshot attached)
I pasted vb code as from Download Sample access database, but in Access Text Box numbers are not converting in words and displays : #Name?, I wrote in text box of Access : ConvertCurrencyToEnglish(Int([BP]/2+0.05)). Please suggest me. What went wrong with this work?
Then,you might not be enabled macros.
i have copied the code
added a textbox in report
and set the control source property value to the following formula.
mine field name is amount so i have given amount in formula
but i m getting #Error when i execute
can you help me please
Thank you for sharing code.
Is it possible to write Rupees *Before* the currency is converted into words
e.g. Rupees Hundred Only
Currently it shows Hundred Rupees Only
I have added " Only" to the expression builder
i.e. =ConvertCurrencyToEnglish([MyTextBoxName])) & " Only"
The reason for this request is that after money roundoff act, In Invoice or PO grandtotal, amount is always round off. hence conversion of paisa to words is not needed.
Sorry for the previous post, Kindly assist on how i can format the Code in Rupees for the convert of number to word in access to a local currency